Last Updated: 17th May 2025

The Procurement Policy of Bharat Tanks and Vessels LLP (“BTV”) outlines the principles, practices, and procedures that govern all purchasing and supplier engagement activities. Our goal is to ensure transparent, ethical, and value-driven procurement that supports our mission to deliver high-quality, sustainable energy infrastructure worldwide.

1. Objectives

• Ensure timely and cost-effective procurement of materials, equipment, and services.
• Promote fairness, competition, and transparency in all supplier relationships.
• Engage vendors who meet our standards of quality, safety, ethics, and compliance.
• Support sustainable sourcing and local economic development wherever possible.

2. Scope

This policy applies to all procurement activities conducted by BTV at its corporate office, manufacturing unit, and global project sites. It includes sourcing, vendor evaluation, negotiation, ordering, payments, and performance review.

3. Procurement Principles

• Transparency: All procurement processes are conducted in a fair and open manner, documented and traceable.
• Integrity: We maintain high ethical standards in all dealings with suppliers and reject any form of bribery, favoritism, or conflict of interest.
• Value for Money: Selections are based on total cost of ownership, quality, reliability, and supplier performance—not just price.
• Compliance: All procurement activities comply with applicable local and international laws, including tax, labor, environmental, and anti-corruption regulations.

4. Supplier Selection

• Suppliers are evaluated based on technical capability, financial stability, past performance, and alignment with BTV’s values.
• Pre-qualification and vendor registration are required for participation in procurement opportunities.
• We prioritize long-term, performance-based relationships with quality-conscious vendors.

5. Request for Quotation (RFQ) Process

• RFQs are issued with clear specifications, timelines, and terms.
• Bids are evaluated based on merit using pre-defined criteria.
• All communications during the bidding process must be through authorized BTV personnel.

6. Purchase Orders and Contracts

• All purchases must be backed by a valid Purchase Order (PO) or contract authorized by BTV’s procurement team.
• Verbal commitments are not considered binding.
• Terms and conditions regarding delivery, quality, warranty, and penalties are clearly defined in all agreements.

7. Ethical Conduct and Anti-Corruption

• Vendors must uphold ethical business conduct and comply with anti-bribery laws and our Code of Conduct.
• Gifts, kickbacks, or personal favors are strictly prohibited and will result in disqualification or blacklisting.

8. Payment Terms

• Payments are made as per the agreed payment schedule, subject to successful delivery and quality approval.
• BTV is committed to honoring payment timelines to ensure supplier trust and continuity.

9. Quality and Performance Monitoring

• All supplied goods and services are subject to quality checks, inspections, and documentation.
• Non-conformance may result in penalties, rejections, or blacklisting.
• Vendor performance is periodically reviewed for compliance, delivery, responsiveness, and quality.

10. Sustainability and Local Sourcing

• BTV encourages environmentally responsible procurement and suppliers who follow ISO 14001 and sustainable practices.
• Where feasible, we support local suppliers and manufacturers to promote community development and reduce logistics impact.

11. Confidentiality

All procurement-related documents and communications are confidential. Vendors must not disclose commercial or technical information without written consent from BTV.

12. Contact Information

For procurement-related inquiries or vendor registration, contact us at:

• Email: vendor.e@bharattanks.com
• Phone: +91-901-101-0315
• Office: Bharat Tanks and Vessels LLP, B-21/22 Mayanagari Building, Dapodi, Pune – 411012, India